AHS Reciprocal Admissions Program Enrollment Details

The Reciprocal Admissions Program (RAP) is an effective way to increase the value of a garden’s membership program by providing members with special admission privileges in addition to other benefits to other participating gardens.

Benefits of Joining the Reciprocal Admissions Program

Participating gardens gain national visibility while supporting the growth of gardens and gardening across America. The AHS implements four marketing tools to promote participating gardens in the program.

1. Brochure - In administering the RAP, the AHS supplies a PDF brochure listing all participating gardens twice a year (Jan / July) for distribution to members. The participating garden’s logo can be added to the brochure with the understanding that no other changes can be made to the brochure. Approval by the AHS must be received prior to distribution to members.
2. AHS Member Guide – The list of participating gardens is included in the AHS Member Guide. It is printed annually and shared with all AHS members.
3. Website – The AHS website includes the participating garden’s contact information and a direct link to the participating garden’s website encouraging awareness of the mission and familiarity of the garden.
4. Regional Happenings – Participating gardens have the opportunity to have their horticultural events listed in the AHS’s highly acclaimed, four-color, national magazine The American Gardener. If you would like to have a listing considered for publication in the magazine or on the AHS website please supply the following information:
    
   • Date(s) of the event
   • Title of the event
   • Brief description (one or two words, i.e. garden walk, ---workshop, plant sale)
   • Name of your organization
   • City and state
   • Phone number for event information or registration
   • Web address or e-mail address for event information
   • Your name and contact information in case we have questions about the listing.

   Please submit this information at least three months in advance of the event to ensure timely publication. Send to editor@ahs.org or:

   Regional Happenings
   The American Gardener
   7931 East Boulevard Drive
   Alexandria, VA 22308
   
   Please note: Due to space limitations, not all listings can be published in the magazine, but we will do our best to get all listings posted on our website.

Participating gardens are eligible for a 10% discount on advertising in The American Gardener magazine. Please contact the advertising department at advertising@ahs.org or call (800) 777-7931 ext. 120 for further information.

Additionally, a one-year complimentary individual AHS membership is given to the liaison of the participating garden.

Joining RAP

In order to be admitted into the program, there must be a garden for members to visit and a benefit to offer to members. The interested garden must fill out an agreement form and information sheet and submit it to the AHS for approval. An annual fee of $100 must be received by December 1 for the following year’s participation. However, a garden can join at any time during the year.

Send agreement, information sheet, and payment to:

Reciprocal Admissions Program
American Horticultural Society
7931 East Boulevard Drive
Alexandria, VA 22308

Choosing a Benefit to Offer

To ensure the continued success and value of the program, it is essential that each participating garden is offering the most desirable benefits. To determine the benefit to be offered, please answer the following questions. Please keep in mind multiple benefits can be offered.

• Does this garden charge a required admission fee? (This does not refer to suggested donations) If it does, the primary benefit must be Free Admission. If not, please continue.
• Does this garden charge a parking fee? If so, the primary benefit must be Free Parking. If not, please continue.
• Does this garden have a gift shop? If it does, the primary benefit must be a minimum of 10% discount in the gift shop. If not, please continue.
• Does this garden offer educational programs, classes, or workshops for a fee? If answered yes, a discount on these items must be your primary benefit. If not, please continue.
• If this garden does not have any of these items, the garden can still be listed in the RAP network as a marketing tool only and their members would not receive any of the benefits of the program.

Payment and Termination

Once approved by the AHS, the garden becomes a participant in the program until written notice of termination is received. Payment is to be received by the AHS by December 1 for the following year of participation. Notice must be supplied to the AHS RAP Coordinator by December 1 of the current year to terminate participation for the following year. If notice of termination is received mid-year, the agreement will stay in effect until December 31 of that year. It will not be assumed that if payment is not received by December 1 the garden is no longer participating.

Promotion of the Program

RAP is an AHS program and should always be connected with the AHS. To promote the RAP in the participating garden’s membership materials, newsletters, etc, the AHS suggests using the following text:

“The American Horticultural Society’s Reciprocal Admissions Program offers free admission and additional benefits at botanical gardens, arboreta, and conservatories throughout North America.”

A Talking Points sheet is supplied to each participating garden to share with front line staff and others who may be encountering members of other gardens. It is important that everyone is aware of the program and the details associated with the RAP. This does not need to be sent back to the AHS.

Updates and Changes

It is the participating gardens’ responsibility to inform the AHS RAP Coordinator of any contact changes at the garden in addition to any listing changes, (ie. name, address, phone, website, etc.).

The continued growth and success of the Reciprocal Admissions Program is because of the participating gardens’ interest in increasing the awareness of horticultural diversity in America. We look forward to including your garden in this prominent network.

If you have any questions, please contact Jessica Rozmus, Education Programs Coordinator, at (703) 768-5700 ext. 137 or jrozmus@ahs.org.

7931 East Boulevard Drive - Alexandria, VA 22308
(V) 703.768.5700 - Toll Free: 1.800.777.7931
(F) 703.768.8700 - Publications Fax: 703.768.7533

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